JOB DESCRIPTION

The Corporation of the City of Orillia has an opening for the full-time position of Director of Council Services in the Corporate Services Department. The Director is a member of the Operational Leadership Team (“OLT”) and reports to the General Manager of Corporate Services.

DUTIES

• Lead and manage all aspects of the City’s Clerks, Legal & Real Estate and FOI portfolio, including the Real Property Policy, leases, acquisitions and dispositions of land, administer contracts, liaise with internal and external stakeholders, Municipal Code management, preparation of by-laws, etc.
• Exercises the statutory responsibilities of a City Clerk in accordance with the Municipal Act, such as recording all resolutions, decisions and other proceedings of Council; keeping the original copies of all by-laws and all minutes of Council proceedings. 
• Provide advice on parliamentary procedures during meetings to the Head of Council/Committee Chair.
• Provide advice to Council and staff on procedural matters, legislative requirements and/or historical background information. Provide support to certain miscellaneous Committees of Council.
• Responsible for the preparation of all Council agendas; providing supporting documentation; drafting by-laws; and completion of follow-up correspondence.  Attendance required at all meetings of Council, Council Committee, and Council Committee in Closed Session.  Conducts research and prepares reports and resolutions for Council consideration.
• Acts as Issuer of Marriage Licenses; executes documentation/affidavits as a Commissioner of Oaths; acts as Division Registrar for vital statistics; and performs duties as signing officer of the Corporation as appropriate.
• Conducts municipal elections, including the establishment of voting subdivisions; preparation of the voters’ list; hiring and supervision of staff; purchase and preparation of supplies; location of voting stations; training election staff; and monitoring elections staff performance
• Responsible for the preparation of the Council Inauguration Event and for ensuring ongoing governance training for Members of Council.
• Oversees the corporate records management program, including the annual records purge and electronic database, as well as the issuance of all lottery licenses; ensures reporting requirements are met under the Ontario Alcohol and Gaming Commission regulations.
• Prepare reports, make recommendations/presentations and attend Council/Committee/Council Committee in Closed Session, community group, public and/or other meetings, as required.
• Participate as a member of OLT, provides advice/opinion/counsel to the CAO, GM and SLT in corporate decision-making and on sensitive/controversial issues; leads and/or participates on corporate project teams.
• Direct supervision of staff and oversee the supervision of all staff within the Division. Conducts performance management/review, assists staff by coaching and mentoring, recommends training for staff development, implements health and safety policies and procedures and disciplines employees as required.
• Member of the Emergency Control Group.
• Proactively identify and mitigate enterprise risks associated with intra-divisional IT Management.
• Perform other duties as assigned in accordance with corporate objectives.

QUALIFICATIONS

• Post-secondary degree in Law, Public Administration, Political Science or a related field.
• A minimum of 7 years progressive management experience is preferred, which includes five years direct senior managerial experience.
• Professional accreditation (e.g., CMO, AMP, AOMC) from the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) would be considered as an asset.
• University Degree in Law (LL.B. or J.D.) with a license to practice as a Lawyer by the Law Society of Ontario is an asset.
• Excellent verbal and written communication skills, together with strong organizational, analytical, leadership, coaching, time management, strategic planning, presentation, and management skills.
• Excellent computer skills using MS Office Suite, including Outlook, Excel, and Word, together with other application software such as Geographic Information System software, email software and the internet.
• Possess a valid class ‘G’ Ontario’s driver’s license with an acceptable driver’s abstract and access to a reliable vehicle.
• A current and acceptable Criminal Record Check is required for this position at the incumbent’s expense, prior to the commencement date.

Compensation for this position is $117,163 to $157,305, plus a comprehensive benefits package. Interested applicants are invited to submit their application by September 25^th, 2024, at noon.

Applications will only be accepted by applying online. Please visit https://careers.orillia.ca/.

We thank all applicants that apply and advise that only those to be interviewed will be contacted. The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process.  Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. In accordance with the Municipal Freedom of Information and Protection and Privacy Act, personal information is collected under the authority of the Municipal Act 2001, S.O. 2001, c. 25, and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, 50 Andrew St. S., Suite 300, Orillia ON L3V 7T5 or call 705-325-1311.