JOB DESCRIPTION

The Corporation of the City of Orillia has an opening for one part-time Records and Information Management contract position in the Council Services Division of the Corporate Services Department. Reporting to the Assistant Clerk / Committee Coordinator / Records Manager, this position will work with the Administrative Support - Records Coordinator for duties listed below.

DUTIES                                  

• Prepare and organize correspondence, perform data entry and word processing functions.
• Assist with archival / filing projects by following a prescribed set of rules to store or destroy files.
• Provide support in developing electronic file plans and establishing metadata requirements.
• Provide support to digitization projects, including culling, sorting, identifying records and providing quality control.
•  Prepare records for shipping and transfer (requires ability to physically lift and handle up to approximately 15 kg)
• Assist with tasks related to physical (paper) records and information management, digitization and indexing updates.
•  Other duties as assigned.

QUALIFICATIONS

• Minimum Grade 12 Secondary School Diploma or equivalent.
• Enrollment in, or recent completion of, a post-secondary educational program related to Library Science, Archives and Records Management is preferred.
• Detail-oriented, organized, with a high degree of accuracy, have an ability to work well under pressure, prioritize tasks, and adhere to deadlines with effective time management skills.
• Enthusiastic, motivated, self-starter with a willingness to learn, who can work independently or as part of a team.
• Excellent problem-solving, judgment capabilities, organizational, written, and verbal communication skills.
• Demonstrated proficiency in Microsoft 365 Products including SharePoint, advanced photocopy functions and internet use.
• Ability to move records storage boxes weighing up to 15 kg from heights up to four meters using a rolling safety ladder when necessary.
• An acceptable Criminal Records Check is required for this position prior to the commencement date, at the incumbent’s expense.

This is a casual contract position. Compensation for this one-year position is $19.78 to 20.38 per hour for 24 hours per week. Interested applicants are invited to apply by January 17, 2025 at noon.

Applications will only be accepted by applying online. Please click the “Apply Now” button below.

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Corporate Services Department - Human Resources Division  if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.