The City of Orillia is hiring
Administrative Support – Capital Projects

The City of Orillia is less than 90 minutes from the Greater Toronto Area. Even though growth and progress have been strong in recent years, the Sunshine City has worked hard to retain the small-town charm that has captivated generations. The quality of life is unbeatable in this city surrounded by two lakes, where outdoor pursuits are available in all seasons and are enjoyed by both visitors and residents.

The City of Orillia is currently seeking a highly motivated individual to fill the position of Administrative Support – Capital Projects.

Reporting to the Office Manager or designate, the Administrative Support – Capital Projects serves as the Infrastructure Capital Projects main point of contact for residents and staff in relation to on-going capital projects.

Candidates must possess a post-secondary diploma in Office or Business Administration with one (1) year of experience in a municipal environment, specifically construction or engineering, considered an asset.

Applications will only be accepted by applying online. Please click the “ Apply Now” button below.

 
We thank all applicants, however, only those selected for an interview will be contacted. 

Note: The City of Orillia is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the City of Orillia Human Resources Department if you require any accommodations to ensure you can participate fully and equally during the recruitment and selection process. We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001,S.O. 2001, c. 25., and will be used for the purpose of candidate selection. Questions about this collection should be directed to the Freedom of Information Coordinator, City of Orillia, 50 Andrew St. S., Orillia ON L3V 7T5.

Administrative Support – Capital Projects

Position Synopsis and Purpose 

The Administrative Support – Capital Projects maintains a welcoming and professional environment at the Orillia City Centre.  This position is responsible for providing to support to the Infrastructure Capital Projects Division, responding to incoming calls and handling general inquiries, maintaining project summaries, and providing efficient administrative support to ensure smooth daily operations. The position plays a key role in representing the organization’s image and values, delivering excellent customer service, and supporting internal teams through clerical and coordination tasks.  

 Major Responsibilities

*Note: All activities are expected to be performed in a safe manner, in accordance with the Occupational Health and Safety Act and its Regulations, along with Corporate Safety policies, procedures and programs. In addition, all necessary personal protective equipment must be used and maintained in good condition. 

Minimum Qualifications 

Education (degree/diploma/certifications)

• College diploma in Office, Business or Legal Administration. 
  
  

Experience 

• Working experience in a municipal setting, specifically construction or engineering, considered an asset.
• Experience in a front-facing service role considered an asset.
  
  

Knowledge/Skills/Ability 

• Excellent judgement, organizational, verbal, and written communication skills. 
• Ability to effectively handle stressful situations.
• Strong problem-solving skills, resourcefulness, and the ability to resolve conflicts effectively while maintaining professionalism and excellent customer service.
• Ability to deal with difficult customers, diffuse emotionally charged situations and resolve issues in a diplomatic and professional manner.
• Highly organized with the ability to prioritize tasks and manage time effectively.
• Demonstrated clerical skills, including filing and typing.
• Ability to deal effectively and courteously with the public, staff and external agencies.
• Advanced computer skills using SharePoint, MS Office applications, including Word, Excel, PowerPoint, Outlook, and the internet.
• Experience with Great Plains Financial System considered an asset.
  
  

Physical Demands

• Sitting, standing, or walking. Work is conducted in a standard office environment with continual visual concentration required. 
  
  

Position Requirements

• Valid Class ‘G’ Ontario Driver’s License and access to a reliable vehicle. 
• A current and acceptable Criminal Record Check is required prior to the commencement date.
  
  

 Position Classification